Frequently Asked Questions
1. How can my school participate?
2. What happens after we register our school?
3. When will we receive our tickets?
4. What will we receive in our welcome pack?
5. How do we promote the raffle?
6. How does our school receive the early registration prize?
7. How do we order more tickets?
8. When do the tickets have to be returned by?
9. How do we participate in the early return draw?
10. What is the process for returning tickets and money?
11. What about the tickets we don’t sell?
12. What happens if any tickets get lost?
13. What happens to the information on raffle tickets once Our School Raffle is over?
14. Why is Scouts Victoria running Our School Raffle?
15. What happens to the funds raised by Our School Raffle?
16. What is the Our School Raffle gaming permit?
17. What is the A.B.N. of Scouts Australia?
FAQ's
1. How can my school participate?
To participate in the Our School Raffle, your school needs to register by filling out the 2013 Expression of Interest. You will be sent raffle books which your students and families can sell, with the school receiving $1.50 from every $2.00 ticket.
2. What happens after we register our school?
After your school has registered you will be sent your raffle tickets and the welcome pack. Once you received your tickets you must confirm this by logging into the website and clicking the “Tickets Received” button. You can now start selling your tickets.
3. When will we receive our tickets?
If you are a new registration you will receive your tickets on 13 May 2013. If you are ordering additional tickets you should receive them around one week after placing the order.
4. What will we receive in our welcome pack?
When you receive your welcome pack it will include the following resources to assist you:
• Promotional Posters
• FAQ’s sheet
• Administrative resources
• Early registration prize (if applicable)
5. How do we promote the raffle?
With your welcome pack you would have received colour posters which can be used to promote the raffle. Newsletter templates, a PDF version of the poster and press releases are available for download on the Resource. Remember to promote your incentive prize to encourage students to sell as many tickets as possible.
6. How does our school receive the early registration prize?
If your school is one of the first 500 schools to register, you will receive a fold-up keyboard for iPad 2 from Logitech . If your school is one of the first 500 schools to register the prize will be sent out to you in your welcome pack.
7. How do we order more tickets?
If you think you can sell more than your initial amount of tickets you can order more. You can request more tickets by logging into the website and completing the “Additional Tickets Request” or contacting us by email. Your tickets should arrive in around one week and you will once again be required to confirm the receipt of the tickets before commencing to sell them.
8. When do the tickets have to be returned by?
All tickets, unsold stubs and money must be received by Friday September 6, 2013. As such we recommend that you stop selling tickets around the 23rd of August to allow sufficient time to collect all tickets and return them with the payment. If your school returns all this to Scouts by Friday August 9, 2013, your school will also go in the early return draw.
9. How do we participate in the early return draw?
To be eligible for the early return draw your school must return all tickets, unsold stubs and the payment by Friday August 9, 2013. The early return draw will allow your school to be eligible to win one of the five early bird prizes.
10. What is the process for returning tickets and money?
All tickets, unsold stubs and money must be received by Friday September 6, 2013. Payment can be made either by cheque or by electronic funds transfer.
Cheques should be made out to Our School Raffle and returned with all sold tickets and unsold stubs to Scouts Victoria. Be sure to include your school name and order number on the back of the cheque.
If you are paying via EFT please refer to the details on the “Tickets Return Sheet” or contact us to receive the details. Sold tickets and unsold stubs must still be returned by post to Scouts Victoria.
Postal address:
Scouts Australia Victorian Branch
P.O Box 774
Mt Waverley
VIC 3149
A.B.N.39 662 387 026
11. What about the tickets we don’t sell?
Any unsold tickets must be returned by post to Scouts Victoria. Tickets can be returned at any stage if you are not going to sell them all, as this means they can be reallocated to another school.
12. What happens if any tickets get lost?
If any tickets are lost they must be declared as such in a letter written on school letterhead and signed by the Principal or the fundraising coordinator. This must also be returned to Scouts Victoria by Friday September 6, 2013.
13. What happens to the information on raffle tickets once Our School Raffle is over?
Scouts Victoria is committed to the privacy of its members and supporters. Once Our School Raffle is drawn, all raffle tickets will be destroyed. The only information retained from raffle tickets will be that needed to contact the winners of prizes, as required by Victorian legislation. All personal information gathered by Our School Raffle will be treated with strict confidentiality and will most definitely not be sold or passed on to third parties.
14. Why is Scouts Victoria running Our School Raffle?
Like your school, Scouts Victoria is committed to helping children learn about themselves and the world around them. Our School Raffle is a practical community building initiative where people work together to achieve shared goals - this is the essence of Scouts Victoria. As Scouts Victoria has run an extremely successful state-wide raffle for Victorian Scout groups over the last 15 years, schools and community groups have often asked us if they could also participate. The Our School Raffle addresses these requests and will help to promote the development of young Victorians.
15. What happens to the funds raised by Our School Raffle?
The Raffle and Bingo legislation in Victoria requires that all money raised by Our School Raffle is banked to one centralised account before it is distributed to each participating school. Whether your school sells one or thousands of tickets, Scouts Victoria will return $1.50 out of every $2 ticket to you. The 50 cents retained by Scouts Victoria will be used to pay for prizes and other costs associated with in Our School Raffle and to invest in Our School Raffle for following years.
16. What is the Our School Raffle gaming permit?
Minor gaming permit no: 10392/13
17. What is the A.B.N. of Scouts Australia?
The A.B.N. of Scouts Australia is 39 662 387 026.